Actionable Tips for Growing Boston Firms

How to Use Microsoft Teams Breakout Rooms

Does Microsoft Teams have breakout rooms? Yes, it does!


One of its key features of a Microsoft Teams meeting is the “Breakout Rooms”, which allow teams to break into smaller groups for focused conversations and brainstorming sessions. This tutorial will walk you through the steps for setting up a successful Breakout Room in Microsoft Teams Rooms.


TLDR: Breakout Rooms are created by clicking on the BREAKOUT ROOMS button when in the meeting. From here meeting organizers can create rooms, select and assign participants, set time limits and other breakout room settings.


Quick Facts:

You can have up to 50 breakout rooms

You can set time limits for rooms

People can join or return to the main meeting

Ability to interact, make room announcements and more

Options for pre-assigned or self-assigned room assignments

Get attendance reporting and more


Step 1: Creating Your Meeting


Once you’ve logged in to your Microsoft Teams account, click on the “Meetings” tab at the top of your screen. From here, you can create a new meeting by selecting “New Meeting” at the top right corner of your window.


Skip this step and just click Meet Now if you want to start a meeting right away.



Step 2: Joining Your Meeting


Once you have sent out invitations for your meeting or created it as a public event that anyone can join, it is time to connect with everyone else in the room using one of two methods: either joining via web browser or downloading Microsoft Teams app on computer/mobile device (depending on which method participants prefer).



Step 3: Creating your Breakout Room


When everyone has successfully joined the meeting and is ready to start their collaboration session, organizers should select the “Breakout Room” option from the menu inside meeting. This will open up a separate pop-up window where they can begin setting up Breakout Room details – more precisely assigning roles (moderator vs participant) among themselves and deciding how many rooms are needed for their breakout session. Once all these decisions are made, each member should click on “Breakout Rooms” button at bottom of pop-up window in order to launch their respective Breakout rooms where group work can begin!



Step 4: Working Within Your Breakout Room


After successful setup of all breakout rooms has been completed, it’s time for actual group collaboration within each one!


If further communication is needed beyond what was covered during initial breakout session then moderators need to open up main meeting again & rejoin with other members there in order continue discussion – this would usually happen once core tasks within each individual group have been taken care of & final solutions need collaborative decision making from whole team before moving ahead with implementing these solutions across organization/project completion milestones etc.





By following steps laid out above, teams should be able to make most use out of Microsoft Teams feature called “Breakout Rooms” which allows them better manage meetings & get the best possible results no matter what type task they’re trying achieve.


Need help with Microsoft Teams? Looking to use Microsoft Teams Rooms to upgrade your meeting experience? Casserly can help.

Find all the technical details for managing Microsoft Teams Breakout Rooms here

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